Rostering
Build a roster of shifts for an event and publish it to volunteers
Rostering is how you organise who's doing what at an event. It all happens on one screen, the Roster & shifts board.
A roster belongs to an event, so create the event first if you haven't. Once you publish, shifts you have opened to self-signup are listed on the event's public sign-up form for volunteers to claim.
The board keeps your work private until you publish it, so you can build and rearrange a whole roster without any of it reaching your volunteers. If you read one thing before you start, make it How draft and publish work on a roster — it's the concept the rest of these guides assume.
Publishing sends emails immediately
Publishing emails every volunteer your changes affect, and there is no undo. Everything before that point is private to you and the other organisers.
Guides
Add shifts to an event
Create roles and time slots, set how many volunteers you need, and choose who can sign up.
Import events and rosters in bulk
Create a batch of events with their shifts already built, from one spreadsheet.
Assign volunteers to shifts
Put people on shifts, take them off, and undo a removal before it goes out.
Review roster coverage
Filter the board, find the gaps, and act on several shifts at once.
Publish a roster
Check who gets an email, then make your shifts live to volunteers.
Export a roster
Get the published roster as a PDF to print or a CSV for a spreadsheet.
Check coverage across every event
See which upcoming events still need volunteers, without opening each one.